IntelliCare CRM Offers Nurses an Alternative

Maine isn’t normally considered a hotbed for emerging-technology entrepreneurialism. Yet that’s where IntelliCare, a healthcare call center outsourcing company, started in 1997. By 1999, the company had put its Yankee pragmatism to work to create a distributed networking model for telephonic nursing driven by its own clinically based CRM application.

Today more than 250 healthcare organizations nationwide use its outsourcing contact centers, including Oakland’s Children’s Hospital, Magellan Health Services and Group Health Cooperative.

Nearly 80 percent of IntelliCare’s contact center representatives are nurses working from home. Many are highly trained specialists with subspecialty expertise in specific disease states, like cardiac nurses specializing in congestive heart failure, diabetes nurses focused on patients with complex diabetes or a smoking-cessation specialist. Remoteworking allows the nurses to blend their career with their families andother interests.

Telephonic Nursing Emerges

Victor C. Otley III, CEO and chairman of the board, told CRM Buyer that the company was founded on the belief that nurse call centers, or telephonic nursing, provides a more cost effective and convenient means ofdispensing health information to patients.

IntelliCare’s customers are large physician groups, hospitals, health systems, health plans, disease-management companies and other healthcare employers. To support them, the company has located data centers in Portland, Maine; St. Louis, Missouri; Dallas, Texas; Columbia, Maryland;Bristol, Connecticut; and Buffalo, New York. The company says it plansto expand its centers to at least three more around the country in thenear future.

Going for the Vertical

In the beginning, Otley explained, IntelliCare ran on a licensed CRM program that was a sort of nurse triage application. Then in 1999, the company developed a healthcare-specific CRM application that was clinically focused and deployed in a distributed operating environment in an ASP-like model.

“Overall, we have been saying for a long time that verticalizing CRM is the way to go,” Esteban Kolsky, research director of CRM and e-business at Gartner, said to CRM Buyer. “We have seen many smaller and midsize vendors do very well in small niches,” he said.

Kolsky explained that he didn’t expect Siebel to be able to compete at the specific-function level like IntelliCare, but he does expect the company to win at the enterprise-function level, where integration, flexibility andmultiple functions are necessary.

Explaining that generic CRM packages don’t seem to offer the specific clinical requirements needed, Otley said that this left a gap for his company to develop a CRM solution based upon the essential clinical guidelines, knowledge bases, workflows, documentation and quality auditing capabilities the healthcare market required.

For his part, Kolsky pointed out that vertical-centric applications are sometimes cheaper and better fitted than Siebel solutions and noted that the cost per agent for Siebel averages between US$1,500 to $2,000 or more depending on what modules are being used.

Converging Technologies

After seeing how generic teleservice companies struggled with telecommuting, Otley said that his company saw that the technologyrequired expensive investments in dedicated or fixed bandwidth circuits into ahome to create the infrastructure for supporting telecommuters.

That changed in about 1999 with improvements in network-based switching,especially for the home-office market, and while it wasn’t scalable, itshowed that telecommuting was plausible.

Because, IntelliCare’s primary labor force was a registered nurse (RN),who is professional and loyal, developing an infrastructure for remoteworkers would benefit both. Otley explained that IntelliCare designed a PC,network-based architecture that allowed its nurses to telecommute usingvery low bandwidth and also that also supported the centralized qualitycontrol and monitoring of the calls critical to the company.

Today, IntelliCare has migrated away from custom telephony solutions tomore standards-based systems to focus on its CRM solution according toOtley.

Distributed Model Succeeds

Typically IntelliCare takes a brick-and-mortar contact center and rapidly deploys its distributed operating model by having the agents telecommute andsometimes consolidating the space, moving customers from the traditionalcontact-center approach to a virtual one or a combination of onsite andremote services.

While many of the nurses provide their own PCs and phone headsets,IntelliCare provides the infrastructure. The telephonic functionalityresides on a nurse’s PC, and IntelliCare drives all the connections callpassing, recording and conferencing that are done as a part of thestandard workflow. A standard phone line handles voice, while a virtual privatenetwork (VPN) sends data that meets Health Insurance Portability andAccountability Act (HIPAA) requirements for security and patientprivacy.

Status Quo Is Competition

From the competitive view, Otley said he believes that the status quo — peoplerunning and operating their own centers — is the major factor. Otleystated that the company’s healthcare-specific CRM application gives it acompetitive edge but that its distributed model is its real advantage.

He indicated that he thinks that as people become more aware of the quality improvements and cost reductions that a remote contact center offers, they areincreasingly receptive to outsourcing. “Typically we can save organizations 30percent over their previous contact center costs,” he said.

Yankee Group program manager Sheryl Kingstone said that the status quoof in-house developed solutions is the biggest competitor for any CRMsolution.

“IntelliCare looks like it has a unique solution that would beinteresting to tie to hospital automation systems for a complete view of thepatient,” Kingstone told CRM Buyer.

Nurses in High Demand

A study published by the U.S. Department of Health and Human Services,”Projected Supply, Demand, and Shortages of Registered Nurses: 2000-2020,” says that there is a growing chasm between the demand for registered nurses andthe number of nurses graduating.

The study predicts that by 2005, the country will be short more than149,000 RNs. And the problem worsens, because between 1996 and 2000 thenumber of licensed RNs no longer employed in nursing grew by 52,000 tomore than 490,000 leaving an untapped pool of nursing professionals outside thehealthcare industry.

Because IntelliCare can tap into the existing pool of RNs who have leftnursing for one reason or another, IntelliCare’s remote model has maderoom for nurses now outside the industry — for example, mothers who’vechosen to stay home with children and nurses in the later stages of theircareers, who have tremendous experience be don’t want to drive or stand on theirfeet all day.

To manage its staff, IntelliCare has a sort of bidding system forscheduled slots. The company publishes a schedule of what it needs, the skillsrequired and when it is needed.

“The nurses describe their work with us as all the rewards of nursingwithout the bed pans,” Otley said.

Balancing Nursing, Motherhood

After graduating in 1998, Heather Kierstead spent two years working asan RN in a hospital setting before coming to IntelliCare. When she workedat a hospital, Kierstead was on a fixed shift. At IntelliCare, she says,she works two 10-hour shifts from 5 p.m. to 3 a.m., which allows her to turnchildcare duties over to her husband when he comes home from work. “Theschedule is the most important thing to me as a working mom,” she said.

Kierstead said that she her telephonic nursing work allows her to servepatients better and at the same time balance a busy life as a mother ofthree. She remarked that when she worked in a hospital, she would leavesome days feeling that she hadn’t given the care she wanted to givepatients because she was busy completing all the required activities, like delivering medications, food and drinks to them.

“When I get a call, I can focus on one patient at a time, educate each, help each deal with their symptoms and feel that I’ve done my job as a nurse,” she explained.

Reducing Healthcare Costs

When a patient call comes in, either an interactive voice responsefront-end categorizes the call and routes it to the appropriate party,or a non-RN screens the call to determine basic information for appropriaterouting.

Then an IntelliCare nurse can often redirect people who think they needemergency room care to urgent care or even assure them that they canwait to see a doctor the next day. Getting the patient to the right medicalresource at the right time helps reduce overall health care costs.

According to Robert Teolis, market analyst for St. James Hospital andHealth Systems, using IntelliCare has averaged the hospital a 50 percentsavings over the previous solution. He also said that overallcomplaints have been quite minimal and that the hospital’s toll-free number has proven to be an easy, convenient tool for patients.

Depending upon the IntelliCare service, a nurse subspecialist may handle adozen different outsourcing customers — physicians’ groups, health plansor disease-management companies — that are using a similar IntelliCareprogram. In other cases, a nurse may only deal with one outsourcer,depending upon call volume and staffing.

Company Growth

Last month, the company announced plans to acquire Buffalo, NewYork-based NightCall Physician Services, which provides telephone nursetriage services supporting 55 physician practices with after-hours calls forpatients and a 24-hour medical help line for Independent Health groupmembers. Currently NightCall receives 80,000 calls a year fromorganizations it supports.

The company’s press release says that IntelliCare will continue toemploy the local nurses and deliver daily around-the-clock medicalcontact center services to Independent Health’s 350,000 members as well as thepatients of participating physician practices. NightCall will beIntelliCare’s sixth medical contact center, and its first in New York.

The company also plans to extend services into other geographic areas aswell as other healthcare service areas.

“Because telephonic nursing improves outcomes, the federal government islooking to expand the idea nationally across the Medicare population,”Otley said.

“And we’re looking at some of the chronic care improvements that thefederal government is endorsing, specifically the Centers for Medicareand Medicaid Services,” he said.

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